Eden Glamping

Terms & Conditions

BOOKING CONDITIONS

Seperator 01

1. Booking and payments

1.1 The dates of your booking will be held upon payment of a non-refundable deposit of £500 or payment in full. Deposits are only payable when you make your booking more than 9 weeks in advance of your check-in date. Any booking made less than 9 weeks in advance of your check-in date must be paid in full at the time the booking is made, unless agreed in writing.

1.2 On receipt of the deposit/payment, a booking confirmation will be sent to you by email containing the details of your stay, details of payments made and details of payments still due. If you have not received your booking confirmation within 48hrs, please notify us by email as soon as possible. Please check your junk email folder first.

1.3 Where a deposit has been paid, the full balance payment will be due 8 weeks in advance of your check-in date and a reminder will be sent to you prior to this date, by email and/or text. If you are unable to pay the balance before the stated due date, you will forfeit your deposit and your booking will be automatically cancelled (unless agreed in writing).

2. Cancellation

2.1 Cancellation by you at any time will result in your deposit being forfeited, as all deposits are non-refundable.

2.2 All monies paid for a booking (deposit and balance) are non-refundable within 8 weeks of the check-in date.

2.3 Cancellation of any booking after it has been paid in full will result in forfeiture of your deposit & balance in full.

2.4 Eden Glamping reserves the right to cancel any booking at any point before or during a Guest’s stay for any reason (including but not limited to severe flooding, dangerous site conditions or adverse weather conditions). Provided the termination is not due to the Guest being in breach of these terms they will be refunded for all of their booking if it is prior to their booking or any remaining nights if it is during their booking.

2.5 Bookings cannot be moved or refunded because of weather conditions, unless they result in us being physically unable to open the site (due to flooding, for example).

2.6 Eden Glamping cannot accept responsibility for any loss, damage, or expense arising from industrial action, terrorist activity, adverse weather conditions, pandemics, epidemics or any other event outside the control of the company.
2.7 We strongly advise visitors to take out full holiday insurance to cover cancellations, public liability, personal belongings, personal injury, loss etc.

3. Alteration

Alterations to your booking can only be made more than 8 weeks prior to the check-in date, after which time alterations will be treated as a cancellation. 3.2 Differences in the total amount payable resulting from alterations will not be refunded to you in the case of a decrease in price and paid by you in the case of increases in price.

4. Complaints

In the event that you have any complaints about your stay, please notify Eden Glamping as soon as possible and we will use all reasonable endeavours to resolve the issue with a timely manner.

5. Pricing

Prices on the website are not binding, but costs stated in any booking confirmation email you receive from Eden Glamping will be honoured as shown.

6. Information

Information on the website & provided in any forms is correct to the best of our knowledge, but circumstances outside of our control may cause it to become inaccurate. We apologise for any inconvenience that may result from this.

7. Arriving and Departing

7.1 Eden Glamping is a small site so there is not a full receptionist on the site.  A member of staff is normally available to provide information on check-in, otherwise, a key code will be provided to enter the site, with written &  video instructions on most amenities. Please tell us your estimated arrival time at least 14 days before arrival where possible so that we can arrange to have someone there to meet you when you arrive.

7.2 The check-in is from 2PM unless agreed before in writing, and we ask that guests vacate before 2PM, although this is flexible, and to be agreed in writing.

8 Pets

We’re afraid that no pets are allowed on site, sorry.

9. Conduct on site

9.1 Eden Glamping is based on a working farm, which carries the usual dangers such as livestock, tractors, machinery etc. Visitors and guests only have permission to access the glamping site itself, which is clearly marked, and the public footpaths around the farm. Visitors and guests do not have permission to access any other areas of the farm and if they do they will be treated as trespassers.

9.2 Guests and visitors agree to be considerate and to take good care of the domes, tents and facilities during their stay. Guests and visitors agree not to act in any way which would cause disturbance to residents or any other persons.

9.3 If there are any complaints about your behaviour you will be given one warning. If you continue then you will be asked to leave the site immediately and you will lose your security deposit. No refund will be given in these circumstances.

9.4 Should any facilities, equipment, or items, be damaged willfully, as a result of inappropriate usage or behaviour, as a direct result of failing to respond to instructions from Eden Glamping staff or due to your negligence you will be held responsible for the cost of repair or replacement of that item and we are entitled to charge you for replacement of the damaged item/s. A price list of these items is available upon request.

9.5 By Booking and coming to Eden Glamping you agree to be responsible for your group you are responsible for your own welfare and to take all reasonable precautions against personal injury, injury to others and damage to the facilities. Our online waiver must be completed by everyone attending the weekend, even if you have daytime visitors.

9.6 Camping in Britain can mean dramatic variance in weather in a short period of time. Whilst we supply certain facilities and equipment, as described on the facilities page of our website, it is still camping and you are responsible for your own well being and comfort regarding appropriate clothing and footwear etc. It is better to bring extra layers and not use them than to be cold and miserable!

9.7 Fires on site are only permitted within the fire pit area provided by Eden Glamping. Only the BBQ provided by Eden Glamping is permitted in the area allowed.

9.8 All members of the party must not make any excessive noise outside of the dome tent past 10.30PM. We recommend all members of the party to remain within the dome tent after 10.30pm. Any noise inside the dome tent must not exceed the levels stated on the decibel meter inside the dome tent. A warning light is presented when the noise levels reach the permitted levels. Any consecutive level warnings will result in one official warning and then the loss of the security deposit.

9.9 We would ask all members of the party to return to the glamping site by 10pm if possible, and if returning by minibus, taxi or public transport, to be dropped off at the bus stop on the main Weston road and make their way quietly to the glamping site making very little noise as not to disturb any residents along the lane. No vehicles are permitted along Gatcombe lane after 10pm at the latest.

9.10 Good Behaviour Bond and Security Deposit:-

All groups are required to pay a £500 Good Behaviour Bond and Security Deposit. This is to cover any potential damages, breakages, additional cleaning charges, excessive noise or bad behavior that may arise during your stay. The terms of your stay, as agreed upon in these conditions, will reflect the criteria against which the bond is measured.

Payment of the Good Behaviour Bond and Security Deposit can only be made via bank transfer (BACS), we're afraid credit & debit cards cannot be accepted. This payment must be received at least 48 hours prior to your arrival date (ie. on Wednesday if arriving on a Friday). Failure to provide the security deposit in the stated time may result in the cancellation of your booking without refund.

Upon your departure and after a satisfactory inspection of the property, your bond will be returned in full. Please allow up to 5 days post-departure for the refund process to complete. In the event of any damages, breakages, or additional cleaning required, costs will be deducted from the bond, and a detailed invoice will be provided.

10. Liability

10.1 We respectfully remind you that any items brought onto the glamping site, the car parks or grounds & including valuables and any equipment, are brought in at your own risk. We shall not be held responsible for the damage or loss of any property owned by the guest or anyone connected to the guest’s event at the glamping site, whether the items were left before, during or following the stay, other than as required under any other law.

10.2 We will not be liable for any indirect, consequential, or pure economic loss or any loss of profit, goodwill or opportunity (whether caused by the negligence of Eden Glamping, its employees, contractors or agents or otherwise). Our total liability shall not exceed the value of the charges received by us under our contract with you for your booking.

10.3 Nothing contained in the Contract or in any other document referred to or incorporated in it shall be read or construed as excluding any liability for death or personal injury caused by the Hotel’s negligence or liability for fraud or fraudulent misrepresentation.

10.4 A party which is not a party to our Contract shall have no right to enforce any term under the Contracts (Rights of Third Parties) Act 1999.

10.5 We accept no liability and will not pay any compensation where the performance of its obligations is prevented or affected directly or indirectly by or as a result of force majeure or any circumstances beyond its reasonable control including, but not limited to, flood, earthquake, extreme adverse weather conditions, natural disasters, other acts of God, acts of terrorism, fire or failure of electric power, gas, water, or another utility service, plant machinery, computers, vehicles or any collapse of building structures.

10.6 Our guests acknowledge that use of woodland, fires, lakes, rivers, climbing trees, close contact with farm animals and any other activity at Eden Glamping is the responsibility of the Guest and is done so at their own risk.

10.7 By making a booking, you confirm you acknowledge these Terms and Conditions and that you are aware of the risks, hazards, and dangers of personal injury by entering onto the campsite and into the surrounding woodland and farmland.

11. Privacy

11.1 Guest’s contact and personal details may be kept by us for future mailings of news and offers. If you do not wish to receive these, please let us know by sending us an email. You may also opt-out of receiving emails at any time by contacting us by email.

11.2 The booking process asks for your address details and phone numbers. These are required by the Local Authority so at any time we can prove you are not residents at the glamping site. It also allows us to contact you should the internet fail and if we need to contact you whilst you are travelling to the campsite. Please note that your financial details are NEVER stored, or seen, by us.

12. Breach of Terms and Conditions

12.1 If there is a breach of any of these conditions by the Guest or any of their party, Eden Glamping reserves the right to terminate your stay and ask you and the rest of your, without prejudice to any other rights specified in these Terms and Conditions.

12.2 Termination of your holiday by either Eden Glamping, or you does not affect your statutory rights.

13. Governing Law and Jurisdiction

Any dispute will be governed by the non-exclusive law and jurisdiction of the English Courts.

14. Authority to Sign

The person who authorises the payment of the deposit and/or signs the Booking Form certifies that:-
He or she is authorised to agree with the Booking Conditions on behalf of all persons included in the Booking Form, including those substituted or added at a later date; the signatory is over eighteen years of age; they agree to take responsibility for the party, and to notify Eden Glamping if they are not a member of the party.

15. Waivers

Our online waiver must be completed by everyone attending the weekend, even if you have daytime visitors.

16. Validity clause

In the event that a court finds that a condition in these Booking Conditions is illegal or void, the illegal or void provision will be severed from the remainder of the Booking Conditions, which will continue to be valid and have full force and effect.